Required Grade: Not Specified
Carry out the necessary administrative procedures concerning expatriate staff:
Deposit, follow and obtain legal administrative documents such as visa, stay permit work permit, travel authorization
Maintain a tracking sheet of dates of expiry of all administrative documents and ensure they are extended on time
Provide support required for visas needed for breaks, trainings, or meetings
Act as the focal point for HQ concerning immigration needs
Represent the organization when liaising with the local administrations:
Establish or reinforce relations with the representatives of the different administrative services – Nigeria immigration, Ministry of National Budget and planning etc.
Keep informed of any changes in the administrative procedures for obtaining documents;
Brief new international staff on the administrative processes, rules and requirements
Support in compiling and submitting reports to ministries as requested
Keep the expatriates’ administrative files up to date:
Prepare files for each expatriate on arrival - contracts, passport photos, photocopies of the passport, visa, etc.
Ensure international employees’ documents are filed accordingly
Update the HR Information System and expat files with all leave details and monthly timesheets for international employees
Bachelor’s degree in international relations, HR, Business Administration or related field of study from a recognized institution.
3 years’ work experience with at least 1 year in a related role.
Essential Skills and Experience:
Understanding of national labor law and employment norms and practices
Excellent verbal and written communication skills
Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
Computer literacy including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook)
Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
Able to maintain confidentiality
Capacity for analysis, synthesis and reporting of large amounts of information
Commitment to ACF charter and values
Excellent problem solving and decision making skills
Preferred Skills and Experience:
An understanding of the relevant ministries and local authorities, and their procedures
Commitment to humanitarian work
Method of Application
Interested candidates should submit their application by email to email@example.com,
To be considered, applications must include a CV and letter of interest, and indicate the full position title and location in the email subject line, or on the application envelope. For example, “LIAISON OFFICER - ABUJA”. Any application received without these specifications will not be considered and only shortlisted candidate will be contacted.
Qualified women and men are encouraged to apply.